This may include instructions on how to fill out the form, headings, disclaimers, etc. If you have a lot of text or instructions you might want to consider creating an accessible HTML form instead of a Word form. Text and instructions outside of form controls can be more easily read in an HTML form than in a Word form.
Alternatively, consider putting instructions in a separate document to be sent along with the form. Aside from putting text in a separate document, there are two methods of putting text outside of the Word form controls.
Both methods require the end user to have some knowledge of how to navigate the form, and this varies with each method. The two methods are discussed below. This is perhaps the most common type of "accessible" form. In this type of form, the entire document is protected.
The user can only move the blinking PC cursor from one control or edit box to another. The PC cursor cannot access the text that is considered instructional, or for which is there for layout of the form, such as headings.
That is by design, to keep anything in the form from being modified. The only area where an input cursor is permitted is in edit boxes or other controls. In order to read text that is outside of controls, since there is no blinking document cursor allowed there, the end user must have the ability, and the knowledge to use other methods to read that text. Also, if the end user cannot visually see the text, or move to the text with the normal PC cursor, she may not even know it exists, so the author of the form should somehow make that clear.
How might a screen reader user access this sort of text? The primary method is to use another cursor, such as the JAWS cursor or invisible cursor. The JAWS cursor is the mouse pointer. While it cannot be used to enter text, it can be manipulated around the screen to read text. However, not all screen reader users are comfortable using other cursors.
It does take some extra training and definitely more keystrokes to be able to effectively use a secondary cursor to attempt to read the screen. Also, the JAWS cursor only reads text in the visible window, so any text above or below the fold of the screen cannot be read until that part of the screen is actually within the visible window.
This means that the end user must constantly switch back and forth between two cursors to be sure to get all of the information. For example, one might first read the screen with the JAWS cursor, then switch to the PC cursor to fill in the fields they heard.
After those fields are completed the end user would perhaps press TAB to go to the next field just below the screen fold.
Then he must switch back to the JAWS cursor to read "around" the field to see if there is any text there. An alternative that has been used by some is to put instructional or layout material outside of the areas where the form fields are. The use of the Microsoft Word Sections feature allows the input areas to be protected and keeps the instructional or layout text unprotected. The disadvantage of this is, of course, that new text can be unintentionally or intentionally inserted in the sections that are unprotected.
Instructions put in the unprotected area can accidentally be deleted. This allows reading of instructional text, and it also allows movement to fields and other controls. Tab stops are inserted into the text, since it is not protected.
The edit fields that people move to in order to fill in data are put into the form for you when you use the options on the Forms toolbar or the legacy tools submenu in the Controls group on the lower part of the ribbon of the Developer tab. This ensures that users only type in the right places on the form. Sorry this didn't help. Thanks for your feedback. I am using MS Word - this is the only version our office has Thank you very much for any help you can provide.
This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question 3. Report abuse. Details required :.
If you are unfamiliar with forms and would like tips on planning and designing a form, refer to Word Forms: An Overview. A Word form is basically a Word document with some special features for inputting information or answering questions.
These features include form fields accessed through the Forms toolbar. The actual prompt or question is text typed by you into the Word document; the location of the answers or information entered by the user are controlled by the form fields you insert.
Windows: From the File menu, select New The New Document task pane appears. Unprotecting the form re-activates the Forms toolbar and de-activates the form fields so that the form writer can make changes.
A form must be protected to be completed; likewise, it must be unprotected to be edited. A form may be protected with or without a password. It is not necessary to protect a form with a password if you are merely testing the form fields as you continue to create and edit the form; however, a password-protected form is less likely to be tampered with once the form is saved for users.
If a password is used to protect the form, the same password will be used to unprotect the form. Similarly, if no password is used to protect the form, no password will be required to unprotect the form. NOTE: At anytime while creating or editing a form, you can test "completing" it. To do this, the form must be protected. From the Tools menu, select Protect Document
0コメント